staff portal
  • ABOUT US
    • Our Team
    • Certifications
    • Mission
    • Core Behaviors
    • Careers
  • SERVICES
    • Project Management
    • Construction Management
    • Facilities Management
    • Cost Estimating
    • Contract Compliance
    • Technology Solutions
  • PROJECTS
  • BLOG
  • CONTACT
  • ABOUT US
    • Our Team
    • Certifications
    • Mission
    • Core Behaviors
    • Careers
  • SERVICES
    • Project Management
    • Construction Management
    • Facilities Management
    • Cost Estimating
    • Contract Compliance
    • Technology Solutions
  • PROJECTS
  • BLOG
  • CONTACT
Nov 14
Top view of business people on a meeting

WANT MORE EFFICIENT MEETINGS? TRY THESE 4 SECRETS…

  • November 14, 2018
  • Effective Meetings, Project Management
Let’s face it, long meetings are torture. Worse still, they often accomplish very little. Here are some tips on how to have more fun and get more done:

1.  Find Clever Ways to Get People to the Meeting On Time.

We’ve seen some good ones!
  • Make late attendees sing a song in front of the group.
  • Have people pay $1 for every minute they are late.
  • Ask tardy folks to bring donuts to the next meeting.
  • Require latecomers to take all the meeting minutes for the next meetings.
  • ….You get the idea. And you’ll find that if you stick to your guns and actually make people do it, everyone will show up on time!

2. Create an Agenda (and This Part is Key) WITH the Time Allotted for Each Topic.

No agenda and no timeframe means no structure. People feel free to pontificate and get off track. With an agenda, and ideally time allotted to each topic, the meeting moves along. When the time for that topic is up, wrap up and go to the next topic. Any issues that need more time or deviate too far from the agenda can be addressed later.

3. Assign Meeting Minutes to a Different Person Each Week.

First choice: the person who’s calling in from home or the road. Second choice: the person who’s answering emails during the meeting. Clever, hmm? This accomplishes several goals. First, it helps ensure people show up for the meeting, which by default makes them more productive. Second, it gives people an incentive to pay attention. Third, it allows the team leader to run the meeting without having to worry about note-taking.

4.  Keep a Running List of Action Items on the White Board…with Owners Assigned.

As you move through each meeting topic, write the action and the owner next to it. At the end of the meeting, you can take a picture to ensure the minute taker has written everything down. Ask the minute taker to distribute the notes with actions within 24 hours to give everyone enough time to address items assigned to them before the next meeting.  Then at the next meeting, start by reviewing everyone’s actions, not allowing any excuses for unfinished tasks.
Although it’s not an absolute slam dunk that your meetings will always go as planned, these tips should get you on your way.
  • Facebook
  • Twitter
  • Tumblr
  • Pinterest
  • Google+
  • LinkedIn
  • E-Mail

Comments are closed.

Recent Posts

  • LACDA Awards JOA Group 5 Year Contract for Project and Construction Management
  • Affordable Housing for the Unhoused
  • Part 4: Construction Drawings- Ideas for Solutions & Next Steps
  • Part 3: Construction Drawings-Internal Issues
  • Part 2: Construction Drawings- Issues Caused by External Market Forces

Archives

  • August 2022
  • March 2022
  • December 2021
  • November 2021
  • October 2021
  • September 2021
  • August 2021
  • July 2021
  • June 2021
  • May 2021
  • February 2021
  • April 2020
  • January 2020
  • December 2019
  • October 2019
  • September 2019
  • August 2019
  • July 2019
  • May 2019
  • April 2019
  • March 2019
  • February 2019
  • December 2018
  • November 2018
  • October 2018

Categories

  • Affordable Housing
  • Architecture
  • Budgeting
  • Business
  • Case Studies
  • Construction Management
  • Contract Administration & Management
  • COVID-19
  • Dangers of Renovation
  • Drones
  • Effective Meetings
  • Giving Back
  • Green Construction
  • Holidays
  • Hospitals
  • Infographic
  • JOA Customer
  • JOA Management
  • John Wayne Airport
  • Local Government
  • Partnerships
  • Press Releases
  • Project Management
  • Work-Life Balance

CONTACT US

info@JOAgroup.com
949-251-0702

260 Newport Center Drive, Suite 100
Newport Beach, CA 92660

 

JOA Group serves as a trusted partner for the development and maintenance of facilities and infrastructure. We accomplish this through the integrity and expertise of our versatile team and a dedicated commitment to our clients. Together, we navigate to overcome obstacles for program and project success.